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What is Workplace Safety Plan

The efforts of the site safety plan are to establish necessities for protecting the health and safety of first responders during all events conducted at an incident.

It covers safety information, instructions, and procedures. A site safety plan must be organized and reviewed by qualified personnel for each hazardous material response.

Before operations at an incident commence, safety requirements must be written, conspicuously posted or circulated to all response personnel, and discussed with them.

The safety plan must be periodically reviewed to keep it current and technically correct. In nonemergency situations, such as long-term remedial action at abandoned hazardous waste sites, safety plans are developed simultaneously with the general work plan.

Workers can become familiar with the plan before site events begin. Emergency response, in general, requires verbal safety instructions and reliance on existing standard operating procedures until, when time permits, a plan can be written.

The plan must contain safety requirements for routine (but hazardous) response activities and also for unexpected site emergencies.

The major distinction between routine and emergency site safety planning is predictability. Routine activities are predictable and may be monitored and evaluated. A site emergency is unpredictable and may take place anytime.

General requirements

A site-specific health and safety plan becomes part of the company’s written health and safety program. The site safety and health plan, which must be kept on-site, must address the safety and health hazards of each phase of site operations.

The 11 Best Health and Safety Plan

(1) Define the known hazards and evaluate the risks associated with the incident and with each activity conducted.

(2) List key personnel and alternates responsible for site safety, response operations, and protection of the public.

(3) Describe personal protective equipment (PPE) to be worn by employees.

(4) Designate work areas.

(6) Establish procedures to control site right of entry.

(6) Describe procedures to control site right of entry.

(7) Establish site emergency procedures.

(8) Address emergency medical care for injuries and toxicological harms.

(9) Define requirements for an environmental observation program.

(10) Specify any routine and special training necessary for responders.

(11) Establish measures for guarding workers against weather-related difficulties.


The plan’s scope, detail, and the length are based on:

  1. Information available about the incident
  2. Time available to prepare a site-specific proposal
  3. Reason for reacting.

How to Achieve A Workplace Safety Plan Through Education

Educate employees. Training is an indispensable part of every employer’s safety and health program for protecting employees from injuries and illnesses.

Research shows that those who are new on the job have a higher rate of accidents and injuries than more experienced workers.

If lack of knowledge of specific job hazards and of proper work practices is even partly to blame for this higher injury rate, then training will help provide a solution.

Many OSHA standards specifically require the employer to train employees in the safety and health aspects of their jobs.

Other OSHA standards make it the employer’s responsibility to limit certain job assignments to employees who are “certified,” “competent” or “qualified”—meaning that they have had special previous training, in or out of the workplace.

OSHA has developed voluntary training guidelines to assist employers in providing the safety and health plan information and instruction needed for their employees to work at minimal risk to themselves, to fellow employees and to the public.

Good Rules of Thumb—provide training when you:

• First hire employees (include both general and job specific).

• Transfer employee between departments, or assign new responsibilities.

• Change or implement new processes, substances and/or equipment.

• Uncover special hazards (i.e., excavations, confined spaces, respiratory, etc.) or hazards that were previously not noticed.

• Refresher training is needed or may be required by regulation.

Workplace Communication and Safety Site plan Go Hand In Hand

You’re a Supervisor, Foreman, or Lead and you have assigned job tasking for the day, yet your workers aren’t quite safely following your direction.

Or maybe you’re a worker that has been put in charge of a tasking, but your co-workers continue to unsafely perform their job.

No one comes to the job purposely thinking, “Hey, what can I mess up today?” So in both these cases, maybe it’s due to poor workplace communication.

Workplace Communication and Safety go hand in hand and without good communication skills, you may actually find yourself talking “at” workers, and not really communicating with your workers.

The following tips and techniques may help make a difference in how you interact with and influence your work crew members.

1. Start with the assumption that workers may not know something you know, or don’t see things as you see them.

2. Create the environment to be heard, and set the stage for the conversation. If you observe an unsafe work practice and you want to discuss it at the jobsite, stop work and make the job safe.

Put your work crew at ease by reinforcing their good work before starting a conversation that is critical. Your coaching talk is a demonstration of care, as no job is so urgent or important that it cannot be done safely

3. Be tactful. Discuss what you observed, and quickly get the safety issue out in the open so an immediate resolution can be obtained.

Involve the work crew members in the discussion and ask them for solutions. Observation conversations are teaching moments, and person(s) learn best when they have a chance to participate in the discussion.

4. Be respectful and understanding – your intent is to create a two-lane highway of communication, one lane for giving information and one lane for receiving information.

As the Supervisor, Foreman, or Lead, it’s your job to really understand why the observed behavior occurred. Asking and listening are the only ways to get to the “Why.”

5. Agree where you can, this helps you build rapport with individual(s) but emphasize that all work crew members must up hold all safety standards.

Some crew members may not know the standard, and as we are aware, we often learn from others so their understanding of the standard may not be correct.

Reinforce the fact that safety standards have been proven to protect workers and equipment.

These basic tips and techniques may help to achieve effective workplace communication skills within in your department(s) and allow crew members to learn from each other, generate a team environment, and establish a strong team safety culture, which will enable your crews to work out safety issues when they observe them.


  • Was interesting blog post. I mainly liked it because for many years I was on the other side of this job working as a carpenter. In the 19 years I worked as a carpenter we had to follow safety plans. Workplace Health and Saftey was a requirement in our industry, and was for good reason. 99% of the time I agreed with what safety officers were doing. Will admit I did feel a few rules seemed to be silly to me. But I am glad rules are in place to keep work placers safer.

    • Its true as you said they are silly but I will bring this to your attention any safety rule I written in red, this means for any rule to have been put in place something happened or someone died. As a safety trainer I emphasis on telling employee safety is number one because if one get injured they will not be able to work and that does not mean that particular work will stop Period..My Final word to my employees..It should also be noted that workplace based health & safety issues won’t always kill you outright. They can leave you with lingering pain, injury and disease for the rest of your life. So it’s very important to always have a safe conscience mind all the time.


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